What formats are acceptable for recording controlled drug movements in a veterinary practice?

• A. A computerised system only
• B. A separate bound book for each drug
• C. Neither electronic nor bound book
• D. Either computerised system or bound book

Answer: (D)

Recording controlled drug movements must create a complete, traceable record that can be checked in an audit. Regulations allow either format: a computerised system or a bound ledgers book. A computer system is fine as long as it provides a secure audit trail, user access controls, timely entries, and the ability to generate reports for inspections. A bound book is acceptable if entries are legible, made in ink, kept up-to-date, and kept securely with clear stock balances and details of the person making each entry. If the system or book is maintained well and meets these accountability requirements, either format will satisfy the record-keeping needs.